Payroll Specialist - Southern Hub, Colnbrook

United Kingdom DHL Express req82274 13/08/2019

Payroll Specialist overview:

To undertake a range of payroll administration activities to ensure an effective support service to the payroll office function.

Role Profile


Ensure all payroll processing activities via the SAP Payroll system are carried out to ensure all 4500 (approx) employees are paid accurately each month and to agreed deadlines.
Process and complete second Payroll (approx. 150 employees) ensuring all employees are paid accurately.
Undertake checks to verify accuracy of payroll data to minimise errors and comply with all statutory requirements.
Responsible for the reconciliation of all payroll related control accounts in accordance with company and statutory requirements. Liaise with DHL Finance team to resolve any variances.
Reconcile the overpayment account with Finance, meeting with them on a monthly basis to ensure queries are dealt with in a timely fashion.
Ensure any overpayment letters are sent out as soon as possible after payday and liaise with third party to recoup overpaid funds.
Ensure statutory month and year and requirements for HMRC are achieved, including RTI submissions (FPS, EPS, EYU).
To maintain and monitor SSP records on a monthly basis to provide accurate data in accordance with statutory requirements for the HMRC and employees.
Ensure all P45’s, HMRC checklists and Student loan notices are updated and processed in SAP.
Ensure overtime is downloaded from the Manager portal on a monthly basis.
Ensure all processes remain GDPR compliant and maintain defined retention periods for all data.
Reconcile and process third party payments to HMRC, Pensions, etc in keeping with individual deadlines.
Ensure Auto Enrolment processes are timely and accurate
Be responsible for adhering to all statutory and company regulations outlined in the Health & Safety policy.
To provide basic level SAP technical support to the business.
Update SAP with Attachment of Earnings Orders, P45s, Loan agreement forms, timesheets etc.
Assist in answering employee queries over the phone and via email.
Be main point of contact for any audits and audit related queries.

Key Competencies:

2-4 years Payroll experience
Full knowledge of statutory payroll procedures.
Ability to identify weakness in current processes and implement necessary changes to maximize the teams potential.
Ability to communicate at all levels.
Appreciation of need for discretion and confidentiality.
Basic level in MS Excel and Word.
In depth knowledge of Taxation, NI, SSP, SMP and SPP to an intermediate/advanced level.
Ability to proactively engage others within the team.
Strong organizational and prioritization skills.
Attention to detail with the ability to multi-task.
Proactive in identifying opportunities for continuous improvement.
Ability to demonstrate competent level of risk analysis and propose/implement solutions.
Can do attitude and great problem solving capabilities with the ability to pick up new tasks and software quickly. A strong ability to multitask in a busy environment

Facts and Figures

  • Working Hours


  • Business Unit

    DHL Express UK

  • Employment Type

    Permanent Full-Time

  • Work Permit Required


  • Shift Requirement

    Day time only