Team Assistant (m/w) 100%

Regensdorf, Canton of Zurich, Switzerland DHL Global Forwarding, Freight req78510 22/05/2019

For our Head Office Freight Central Eastern Southern Europe & Americas, Middle East, Africa we are looking for a Team Assistant who will support the whole Management in their daily workload.

What are you accountable for achieving?

The appointed person will be responsible for managing the diary/workload of the CEO and CFO as well as supporting the other team members. 

  • Make appropriate travel and accommodation for the roles referred to above
  • Arrange meeting facilities, ensuring meeting details, agenda and directions are promptly issued to attendees. Support in preparing Powerpoint presentations.
  • Take and handle telephone calls for those referred to above, providing resolution where possible
  • Support with managing calendars, prioritizing meetings and ensuring relevant documents are available
  • Draft reports/presentations as required
  • Preparation, submission and follow-up of monthly expense claims
  • Organize offsite team meetings including locating suitable venues, making travel arrangements and prepare itineraries (including flights and hotel reservations)
  • General administration/ad hoc team events/projects as required by the business
  • Handle incoming invoices
  • To provide general administrative duties effectively

What will you need as a successful Assistant?


  • Commercial Business certificate (KV) or comparable
  • Min. 4 years experiences as Assistant
  • Excellent organisation skills
  • Excellent interpersonal skills
  • Detail oriented, accurate and thorough
  • Excellent influencing, motivation and communication skills
  • Good PC skills (Microsoft Office suite)
  • Ability to demonstrate excellent Written and oral communication skills in English (min. FCE Level), German would be an advantage
  • Other languages desirable

Are up to the challenge?

Please apply online.

We look forward to your application. 

Stéphanie Woelfle 
HR Business Partner 

Facts and Figures

  • Business Unit

    DHL Logistics Switzerland

  • Travel Required

    Below 25%

  • Employment Type

    Permanent Full-Time

  • Work Permit Required


  • Shift Requirement