Purchasing Team Manager - Project Management (Mandarin speaker)

• Implement and project manage new initiatives and projects in an international environment with regional scope. The responsibilities includes but not limited to:
• Project manage, lead and implement additional new countries in a centralized model and related initiatives pertaining to purchasing process.
• Project scheduling, cost planning and milestones management.
• Overall support for the initial phase of implementation processes
• Monitor and establish controls and reporting capability in selected countries.
• Management and monitoring of deliverables according to set outcomes.
• Establish and manage quality and cost control
• Build good foundations with internal stakeholders and perform periodic feedback
• Applies legal frameworks to non-centralized purchasing and contracting activities
• Balances risk of non-compliance and efficiency
• Involvement in topics of non-compliance and regulatory matters within each new country
• Handle escalation according to pre-set matrix communications tool.

Detailed Role Description:

• Plan, execute, monitor and control project lifecycle with pre-set deliverables and timeline.
• Evaluating and making recommendations on available options as appropriate.
• Provide effective leadership to project management to ensure compliance with standards, processes and governance.
• Report, time management and resource allocation to ensure success and agreed deliverables.
• Monitor and report on the effectiveness of post-implementation in the purchase to pay process ensuring compliance with global, regional and local procedures and policies, especially in the for the following area: Processing of purchase requisitions, issuance of purchase orders, receipt of requested goods / services, open status monitoring, supplier performance, backend support activities, catalog workflow and system maintenance

• Establish close contact with business units in multiple countries to ensure actual and future knowledge of internal demand and service quality
• Ensure internal customer satisfaction through regular validation and implementation of new purchasing workflow
• Ensure successful integration between old and new countries under management for purchasing processes
• Ensure effective cooperation between region and country under management and sourcing community

Relevant Qualification:

• Relevant university degree and / or equivalent experience

Required Experience:

• More than 5 years of relevant experience with purchasing practices and procedures
• More than 2 years of establishing and delivering medium complex project.
• Relevant experience in working with diverse, cross-cultural, multi-language teams operating across different time zones.
• Has solid knowledge of sourcing strategy process and all procurement levers
• Has in-depth knowledge of purchasing processes in all aspects of procurement
• Proficiency in Mandarin and English (reading, writing & speaking) and having Korean, Japanese or Thai languages competency (conversant or writing) is an advantage.
• Experience in e-purchasing and usage of multiple systems and tools
• Well-versed in most computer-based IT proficiency (eg Microsoft Office suite - Excel, Word, Powerpoint).
• Familiarity of usage of any project suite, Gantt chart and Visio knowledge are important.  
• Ability to travel extensively to countries of support, new setup and global meetings (as and when conditions permit)

Required Competencies and Skills:

• Being Results Oriented – Supports others to understand company strategy and goals, help them to translate those in tangible objectives, made measureable contribution on promised results in a focused and disciplined way.
• Leveraging Strengths – Fully realized own potential and the potential of others, encouraged to grow and actively foster personal and career development. Embraced diversity and inclusion. Promote an open and honest feedback culture.
• Providing Purpose – Impressed others deeply by showing appreciation in the work of the team, by promoting collaboration towards stakeholders and leveraging his/her deep connection with the company purpose to others around him/her.
• Having and Creating Trust – Exemplified high integrity and reliability by following behavioural standards in alignment with our compliance rules and created a sense of unity and safety in a diverse company.
• Focusing on Clear Priorities – Provided a clear direction on what to focus on, took clear-cut decisions for the area of responsibility and aligned the team/organization to work on shared priorities.
• Being Positive about Challenges, Uncertainty and Changes - Championed turning initial challenges and setbacks into final success, kept team‘s spirit high and empowered others to embrace change. He/She anticipates change by visualizing future issues or opportunities and by preparing for them.

• Application of Legal Standards & Policies – Laws and regulations; company rules policies and principles, Procurement policies
• Sourcing Strategy & Category Management – Sourcing strategy development; category ownership and management
• Supplier Management & Market Knowledge – Supplier management; supplier market knowledge; innovation management
• Procurement Tactics – Procurement levers (e.g. RFP / RFI management); procurement tactics; communication and decision process
• Negotiation – Negotiation theory and concepts; negotiation process, principles, styles, tactics and power considerations; advanced concepts (e.g. Game theory)
• Contract & Risk Management – Contract management process, roles and tools; handling of uncertainties around contracts; risk types and factors; assessment process and KPIs, mitigation options and actions
• Purchase to Pay Processes & Operations – Tactical purchasing, purchasing support