Senior AP Supervisor

Ho Chi Minh City, Ho Chi Minh City, Vietnam DHL Supply Chain req75103 13/03/2019
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Main purpose 

  • Ensure all RFP are sufficiently supported by legal and reasonable supporting documents
  • Ensure expenses are recorded correctly and timely in accounting book
  • Supervise whole AP team and P2P process to ensure timely and quality expense auditing and recording
  • Key contact point to address questionnaires relating to AP invoices and payment status

Leadership and Team development

  • Supervise of a team of 2 AP accountants that could grow upon business development
  • Train and evaluate employees to enhance their performance, development, and work product.
  • Accounting and Reporting
  • Liaise with other department and sites to get sufficient supporting documents for payment and recording in accounting system correctly and timely.
  • Checking the Requests for payment (RFP) for supporting documents (i.e. legalization, reasonableness and correctness of suppliers’ invoice and other supporting documents.)
  • Recording the transactions in accounting system (account payable and expenses).
  • Manage accounts payable and expenses processes
  • Ensure follow-up with suppliers/relevant internal stakeholders on rejected invoices are properly done
  • Ensure reconciliation with suppliers are made and payment discrepancies are resolved on a timely manner 
  • Ensure that actions on AP statements from vendors are diligently carried out to resolve any dispute or overdue invoices
  • Review and manage Accounts payables exception reports for the Vietnam
  • Provide resolution of R12 (Oracle) errors and other necessary accounting advice relating to Account Payables
  • Provide resolution on employee Expenses claim errors, incomplete information on a timely manner
  • Support reconciliation and proper accounting of VAT, withholding tax and/or any other tax requirements pertaining to accounts Payable and Employee expenses processes

Compliance and Quality Improvement

  • Develop, implement and maintain systems, procedures and policies, including accounts payable functions and Employee Expenses Audit process to ensure adherence to company guidelines and local requirements 
  • Streamline internal processes to ensure most efficient operational standards
  • Process Owner of the P2P process and focusing on standardization of the process
  • Test, document, report and monitor controls as per the Internal Control systems on frequent basis. Implement corrective actions as necessary.
  • Develop and implement KPI’s for AP team
  • Act as a liaison between the company, government and external accountants (Accenture) where applicable to meet information needs and to ensure that proper information is maintained for historical purposes.
  • Address team and process performance issues and makes recommendations for timely actions.
  • Participate in various projects involving our enterprise accounting and reporting system.

Customer Centric

  • Ensure rapid and precise response across the team to request of internal customers and stakeholders on all matters relating to Accounts Payable and employee Expenses audit
  • Provide accounting assistance where necessary and responds to financial questions/concerns to meet business needs.

Facts and Figures

  • Business Unit

    DHL Supply Chain Vietnam

  • Employment Type

    Permanent Full-Time

  • Work Permit Required

    No

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